Utah REPC Deadlines Every Real Estate Agent Should Track

Every Utah transaction coordinator has had the same conversation: the contract says one thing, the calendar says another, and nobody is sure which date was confirmed. The fix is structural, not heroic.

This article is an administrative overview, not legal advice or a substitute for the contract. Always read the REPC and its addenda, and verify each date with your broker or attorney where appropriate.

The date categories worth logging at setup

Utah contracts differ, and addenda change the dates. As an administrative starting point, a file typically needs:

• Acceptance date — the anchor every other date is measured from
• Earnest money / deposit deadline — and confirmation that funds were received
• Due diligence period — start, end, and what must be delivered
• Seller disclosure delivery — when the buyer should receive the package
• Buyer review / objection period — tied to disclosure delivery
• Financing / loan application deadline
• Appraisal deadline — including access and report delivery
• Loan approval / conditional approval deadline
• Inspection and any response or repair deadlines
• Title commitment delivery and review
• HOA / association document delivery, where applicable
• Settlement / closing date
• Possession date, which is frequently different from closing
• Final walk-through

Addenda can move any of these. Log the addendum, not just the original contract.

Assign a party, not just a date

A date without an owner is a wish. Each item should be assigned to the party responsible for it: buyer, seller, agent, lender, title, appraiser, inspector, HOA. Then the follow-up question becomes specific — not "where are we on this file" but "has the appraiser been given access, and is the report due before the financing deadline."

Confirm the calendar with the agent

The calendar should go back to the agent for confirmation at setup, in writing. That single step prevents most of the disputes that follow, because the agent has reviewed the dates while there is still time to correct them. Every deadline should be verified by a responsible human before it is relied on.

Build reminders backwards

Working backwards from each deadline is more reliable than working forwards from today. If the loan approval deadline is the 18th, the appraisal report needs to be in by the 11th, access needs to be confirmed by the 6th, and the order needs to have been placed by the 2nd. Each of those is a reminder.

Keep the record

The calendar is only useful if the file shows what happened. Log the request, the date, who was contacted, and the response. When a file closes and a broker asks why a date moved, the answer should be in the file rather than in a memory.

Where coordination helps

This is the work a coordinator does on every file: build the calendar, assign the owners, send the reminders, chase the follow-up, and document it. The agent keeps the representation, the decisions, and the final verification.